E EduAI Handbook

Set up the first academic year

Every other module — students, staff, fees, attendance, exams — needs an active academic year to attach data to. On a brand-new account, the Home tab shows a lock screen: "Academic Year Required". That stays until you create one.

Step-by-step

  1. Tap Home → red Create the First Academic Year button.
  2. Step 1 · Year details: label (e.g. 2026-27), start date (1 April typical), end date (31 March typical), board (CBSE / ICSE / State / Other), medium (English / Hindi / Tamil / 13 Indian languages supported), stream toggles for Class 11-12 (Science / Commerce / Arts / Maths).
  3. Step 2 · Classes & sections: tick the classes your school runs. For each, add sections (A, B, C…). The wizard pre-fills LKG → Class 12 — untick what you don't run.
  4. Step 3 · Fee structure: add fee heads. Monthly (Tuition, Computer, Transport — billed every month) or One-time (Admission, Annual). Pick a head, type amount, tap Monthly or One-time, then "Add to fee heads". The Annual Total updates as you add.
  5. Step 4 · Review & create: double-check, then tap Save Year. The year becomes active automatically.
Multiple years? Old years stay locked / closed; the new year becomes the only active one. Only one can be active at a time. You can still view past years from Settings → Academic Years.

FAQs

Can I edit fee structures later?

Yes. Settings → Fee Structure. If you've already generated student fee schedules from a structure, the wizard warns you — changes don't retroactively touch past installments, only future ones.

I picked the wrong start date — can I fix it?

Yes, while the year is still open and has no admissions / attendance / fees. Once data exists, dates lock to protect history. Edit from Settings → Academic Years.

What's the difference between board & medium?

Board = the affiliating body that sets your syllabus & final exams (CBSE / ICSE / State board). Medium = the language of instruction (English / Hindi / Tamil…). They're independent — a CBSE school can teach in Hindi.

Streams toggle for 11-12 — what does it do?

Lets you offer Science, Commerce, Arts, and/or Maths streams. Each gets its own section (e.g. 11-Science-A). Only tick the streams your school actually runs — admissions will only see the ticked ones.